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SAVING FOR LATER.

Records Management.

Archiving

File management

Audit and retention control

Privilege management

Pre-configured reports

Compliance

Statutory retention periods apply to all business-related information. To the delight of Mother Nature, data is increasingly being archived electronically, sparing us from reams of paper. But that's not enough for Uncle Sam, who demands that companies document the entire lifecycle of files in a comprehensible manner.

Records Management can help you to navigate smoothly through the legal jungle. You will classify, index and archive your business-related information in accordance with the latest compliance regulations.

Your Benefits.

Legal compliancy.

You will comply with all statutory requirements governing electronic archiving and data protection.

Highest possible availability without search times.

Archived information can be located without breaks in the media chain and recovered with the click of the mouse.

Reductions in complexity and cost.

You can eliminate all kinds of redundant information and thus enhance the performance of your systems.

Use Case.

Records management in a
cantonal data center.
In a cantonal data center, various specialist applications generate substantial volumes of documentation from billing cycles and bulk dispatches, all of which have to be managed and archived.
In addition, single documents also have to be allocated to the corresponding business case and stored for future reference. Handling these documents in the conventional way was engendering seemingly unsolvable problems for the organization. The implementation of a records management solution proved a convenient way of managing all the files (mapping of a filing plan with dossiers and sub-dossiers, etc.), while complying with all legal and organizational requirements and adhering to data protection regulations. The solution runs in the background, i.e. the active applications always remain in charge of the register. The records management solution offers a legally compliant, seamless form of document management, from initial storage to the point where the documents are passed to the state archives or deleted. Thanks to flexible integration options, it is a simple matter to connect to a wide variety of different sources. Training outlay is minimal as information management takes place via the tried-and-tested applications as before.

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Records management in a
social insurance office.
In a social insurance office, putting together dossiers is proving a difficult task due to the need to procure data from a variety of different sources.
Keeping track of a business case is often possible only by accessing various systems and media's costly and time-consuming affair. Specialist applications are not appropriate for managing and archiving documents as they can lead to a huge drop in performance and give rise to infrastructural and legal problems. A records management system is the ideal solution. A records management system makes document management and archiving much more efficient and reliable. All specialist applications can be integrated seamlessly, which means that the entire dossier can be accessed safely at any time from the application. Even incoming mail can be integrated electronically in the overall process. The solution produces huge savings in time while simplifying daily workflows.

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Records management in a
cantonal administrative office.
The burgeoning flood of electronic information in cantonal administrative offices is hampering previous working methods and making it difficult to manage business documentation efficiently.
Work quality and staff satisfaction levels suffer dramatically as a consequence. The introduction of a records management system featuring a filing plan and mapping of storage to the Office environment provides a standardized, centralized and fully compatible solution with integration of core business applications. Both the quality and the quantity of business transactions can be augmented. IT and administrative costs can be reduced by an enormous amount.

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